Question during a “drop in” session: I have an Excel Workbook with several large worksheets. Three worksheets contain over 100,000 rows, one contains over 80,000 and another 23,000 rows. I need to match up the IDs and place the information from two massive worksheets into the one with 23,000 rows and I can’t figure out how to do it without having to search for each record manually.
Answer: I was possible to use a VLookup formula, however by the time I got to the third column to match and run the formula with such massive data, Excel “choked” and I was not able to save the results or even complete the task. So I went to my favorite application – Access. I imported the three tables into Access, then I created a query joining the common ID field, and selected the desired files, and got results in a matter of seconds, Then I exported the results to Excel. This was SO much faster and easier in Access than using Excel, in my opinion.
This was a question from a medical student during one of our drop in help sessions. I love challenging questions (and simple ones too) and helping people with their projects. These drop in sessions are a good opportunity to get one-on-one help on a variety of projects. See our schedule here.
Question: I need to send an auto-reply for our generic (shared) email account. It appears I can only use auto-replies for my personal account. I also tried creating a rule but didn’t have any luck with it working.
Answer: The easiest solution is for the owner of that shared account to use Outlook web access (http://owa.unmc.edu) to set up an autoreply. Log into the unmc_domain\ with your personal username and password. Then click in the upper right corner dropdown next to your name and change to the shared account name. This requires full owner access permissions. (If you don’t have this, it can be requested through the email@example.com). Selecting this name will change the inbox to that shared accoun,t and you can select Options > Set Automatic Replies. Check the appropriate options and include your message, then click Save.
Another advantage accessing shared accounts through OWA, is that any sent mail will appear in that shared account sent folder, not your personal folder (as it does with Outlook client installed).
Question: I need some help analyzing some data from two different spreadsheets and was wondering if you would guide me on what the best way to do it is. I have two spreadsheets and one contains costs from 2013 and one for 2014 and I need to match the two codes on each spreadsheet so we can do a comparison of the costs from 2013 to 2014.
Answer: It is possible, but in looking a your spreadsheets, you need to do a few things first. I basically brought all the information together into one sheet and created a pivot table. But because the sheet you need was a result of a pivot table which showed years group and departments grouped, I was not able to work with that to modify the columns, so I copied the Pivot table values to a different worksheet and could then add new columns for the appropriate year and copied it down the column, then I copied down the departments. Then I made sure the headings were the same in both 2013 and 2014 sheets in the correct placement. Then I copied one worksheet data to the bottom of the other. I named that worksheet “combined data”. Then I created a pivot table from that called PIVOTALL. I’m not sure exactly how you want to compare the data, but I placed the Years in columns and the ID number in the row and you can place the various columns of codes you wish to compare in the table filter section. You can rearrange pivot tables in a number of ways, so just start playing!
Question: How can I embed a YouTube video in PowerPoint 2010? I followed instructions but am having problems getting it to play.
Answer: Thank goodness for YouTube. I found this video – http://www.youtube.com/watch?v=1V0gm98Xj4g which is an updated video based on changes that were made in either YouTube or Microsoft. It should work after following these instructions.
Don’t forget to search Youtube (and Google) for many other questions you might have on computer applications.
Question: I there a way to have a header appear on each worksheet of a multi worksheet workbook, so that I don’t have to create headers for each worksheet?
Answer: Yes. You can select all worksheets by clicking on the worksheet tab and then hold either the shift key to select a contiguous number of worksheets or ctrl key for noncontiguous worksheets and click those worksheet tabs. While those sheets are selected, use the Insert > Header option (or you can go to the Page Layout tab and click the diagonal arrow in the Page setup grouping and create your header/footer there). Having worksheets selected will place the same header on all sheets. Just remember to click on the active sheet tab before entering data intended for just one sheet. Doing that will “unselect” the other worksheets.