Question: I have very large groups in Lotus Notes. I hate to have to re-create them all in Outlook. Is there an easy way to move those to Outlook?
Answer: If those names in Notes groups are internet addresses, you can copy the contents from Notes into Outlook groups. If they contain names in the Lotus Notes format (first lastname/dept/unmc/unebr) they will not work in Outlook.
- So, I would only select those names in the group that are in internet format (using control key or shift key to select) and then copy (Press Ctrl C).
- In Outlook, select the contact view and click New Contact Group (or distribution list in Outlook 2007). Give the group a name and click Add Members. In the field at the bottom of the screen, paste (Ctrl V) the names you copied from Lotus Notes. Outlook will give an error if the address is not acceptable. Otherwise acceptable addresses will be underlined.
- Your group was quickly created!
NOTE: This procedure works only with personal groups, not public groups. In addition, you are limited to around 100 (not 150) names in one group. You can, however, nest groups. Each group would count as 1 name. For example, you could have a master group called Faculty, which contains smaller groups such as FacultyA-F; FacultyG-L; FacultyM-R; FacultyS-Z. Just make sure each group contains less than 150 names.
Remember, you can also send mail from Lotus Notes and messages will automatically be routed to Outlook. So if your Notes groups contain the name/dept/unmc/unebr format, you can continue sending from Lotus Notes until June giving you more time to re-create your groups.