Color categories in Shared Calendar

Question: I take care of my boss’ Outlook calendar and have Editor rights to it.  Recently, I wanted to add some additional Color Categories for some her many different types of appointments. I find that I am only able to add additional colors to my own calendar. When I attempt the same steps while in her calendar the “New”, “Rename”, and “Delete” options are grayed out. Is there a way for me as Editor of her calendar to add, rename or delete color categories from her calendar?

Answer:  You must have Owner permissions to be able to add or create categories on another calendar. However, if she uses color categories, you should be able to see those categories on her calendar. Here is more information at this Microsoft link. -

Printing two calendars on one sheet

Question: Is there a way to print two different calendars on one sheet of paper?

Answer: Using Outlook’s printing options, you can only print one calendar at once. However, you can use the Snipping tool (available in Windows Vista, Windows 7 or later) if you have both calendars on your screen side by side, then from the Start menu of your computer, type “snip” to search for the Snipping program. It will allow you to drag across the part of the screen you desire, and paste into an email message, Word document or other applications. Then you can print out the calendars.

Another add-in tool you can download from Microsoft is the “Calendar Printing Assistant.” This program has a few more options for printing, including printing more than one calendar at once. You can download it from here.

Sharing calendar gives error message

Question: I am trying to share my calendar with someone but am getting an error message that says, “Policy does not allow granting permissions at this level to one or more of the recipients. Please select another permission level and send the sharing invite again.” I am using the Share option from the ribbon.

Answer: I normally use the permissions to set up a calendar for use by another, but I tested this out with my calendar and it worked fine. But then I tried it by selecting a name that popped up from my suggested (or recent) contacts. When I tried sharing this way, I got a different type of error message. So I suggested that she try using the Address book to select the name and by golly, that did the trick! So when getting unusual error messages after selecting a name from the popup/suggested names, try selecting from the address book instead. I have noticed similar problems occasionally when sending emails to several people and selecting the suggested names.