Question: I take care of my boss’ Outlook calendar and have Editor rights to it. Recently, I wanted to add some additional Color Categories for some her many different types of appointments. I find that I am only able to add additional colors to my own calendar. When I attempt the same steps while in her calendar the “New”, “Rename”, and “Delete” options are grayed out. Is there a way for me as Editor of her calendar to add, rename or delete color categories from her calendar?
Answer: You must have Owner permissions to be able to add or create categories on another calendar. However, if she uses color categories, you should be able to see those categories on her calendar. Here is more information at this Microsoft link. - http://support.microsoft.com/kb/918717
Question: How can I archive my e-mail?
Answer: The archive feature is not enabled at UNMC, but you can simply drag your emails to a folder on your network folders, and then delete from your email to save space. You can’t drag folders to your network folders but you can create the folders and drag the emails to them. You can select several emails by using shift or ctrl keys. If you have Adobe Acrobat X or later, you can save your email folders and messages to PDF.
You can see my instructions at this link. http://www.unmc.edu/its/email_cleanup.htm and let me know if you have questions.
Question: Is there a way to print two different calendars on one sheet of paper?
Answer: Using Outlook’s printing options, you can only print one calendar at once. However, you can use the Snipping tool (available in Windows Vista, Windows 7 or later) if you have both calendars on your screen side by side, then from the Start menu of your computer, type “snip” to search for the Snipping program. It will allow you to drag across the part of the screen you desire, and paste into an email message, Word document or other applications. Then you can print out the calendars.
Another add-in tool you can download from Microsoft is the “Calendar Printing Assistant.” This program has a few more options for printing, including printing more than one calendar at once. You can download it from here.