Pie chart series labels from non-contiguous data

Question: I have a pie chart  that is plotting correctly, but the labels of the legends are incorrect. My chart data is not in simple columns and rows, but rather selected cells within the data. I have tried changing many options but can’t seem to get the labels to display correctly. I would like to create the chart from this spreadsheet so I don’t have to re-enter my data in contiguous columns and rows.

Answer: In looking at the spreadsheet, I first looked at the chart data (Chart Design tab and Select Data) and tried changing the Legend Entries (series), by clicking on the cells in the data. When I changed it, the chart label changed on just one label. I tried switching Row/Column, which did not work either. So I created another table referencing the cells used in the chart so that it was in contiguous rows and columns. I added data labels (from the Layout tab) selecting best fit. Doing this, the chart labels were correct and the legend was correct. Even though this solved the problem, we were still puzzled how to do this with non-contiguous data. So in looking at the contiguous chart data that was plotted correctly, we discovered that we needed to delete the series 2, 3 and 4 from the Legend Entries, leaving only series 1, and edit the” horizontal category axis labels” section from the Select Data options for that remaining series, by selecting the non-contiguous cells (holding down the Ctrl key).

So many times we spend a lot of time struggling with a problem but could be more productive by taking a break from the problem by taking a short walk, or trying an easier (workaround), or getting another point of view. I often find solutions or clues by “googling” my questions.

Word Tables

Question: I received a Word document with a table consisting of many small columns. The text in the columns does not seem to wrap correctly. Is there anything I can do?

Answer: In this example, we used the Autofit Window option rather than Autofit Contents to which seemed to correct the issue. This is found on the Layout tab under Table Tools.

Uploading PowerPoint handouts into Blackboard

Question: Can you tell me how to upload a PowerPoint handout, 2 slides per page, onto Blackboard.

Answer: In order to save a PowerPoint handout with two or more slides per page you must save it to a file as a handout. If you have Adobe Acrobat Pro (or a Mac)

  1. From File > Print, select Settings and change the slide options to handouts and select the number desired.
  2. Change the printer to Adobe PDF. This will create a file you can upload to Blackboard.

If you don’t have Adobe PDF or a Mac, you can create handouts in Word,  Go to File > Save and Send > Create Handouts (File > Export in PowerPoint 2013), and select a style and click OK. Word will open in a table format with your slides and any other formatting you selected. You now have a Word document which you can upload to Blackboard.

I would highly recommend creating handouts in Word, especially if you have used the Notes feature, as you can include those with your slides. From Word you can convert documents to PDF format from File > Save and Send > Create PDF or XPS file. Converting to PDF will reduce the file size considerably.

Before uploading to Blackboard, you should “zip” your file. From Windows Explorer, right click on the file you wish to zip and select Send To > Compressed Zip Folder.

To upload in Blackboard, follow the instructions described here or create content in a course including zipped files. For other Blackboard help resources, click here.