Question: I am trying to convert a couple of ppt presentations over to a new assigned template for a national meeting. I can’t seem to figure out how to do this simply. I tried using the re-use slide options and also saving the template as a theme, but the slides don’t seem to convert.
Answer: How you were describing it should work, but the problem was you were on the title page when you saved the template as a theme, and for some odd reason the title page did not convert properly. When you tried saving the theme from a bullet text slide, the design saved properly. However, I think the easiest way to accomplish this is to open the template sample, and then use the Reuse Slide option from Home tab > New Slide. Then browse for your presentation and right click on one slide and select All Slides. All slides should be inserted into the template, taking on the template’s design. You may have to delete slides from the template you are not using and you may have to tweak the layout on the slides. We found on your presentation the title page needed to be applied separately because the original presentation may have had manual changes.
Question: How can I embed a YouTube video in PowerPoint 2010? I followed instructions but am having problems getting it to play.
Answer: Thank goodness for YouTube. I found this video – http://www.youtube.com/watch?v=1V0gm98Xj4g which is an updated video based on changes that were made in either YouTube or Microsoft. It should work after following these instructions.
Don’t forget to search Youtube (and Google) for many other questions you might have on computer applications.
Question: I am not able to reset the spell check in MS Word or PowerPoint 2011 for Mac. None of the online suggestions work. I keep getting spell check complete and it is missing misspelled words. Particularly in PowerPoint. I move the presentation to an other computer and still get spell check complete and missing the words. How can that be?
Answer: I checked my Mac and found that the spell check was working and wasn’t able to find a solution for him. However, he replied back that he discovered the problem. It turns out it was the custom dictionary. Simply moving it out of the Library folder does not disassociate it from Office. He had to completely delete it from the computer.
Thank you for sharing your solution which may help others!
Question: I need to include a screen print image in a PowerPoint presentation but it very hard to read. It has different colored text on black background. I tried reversing the colors but it is still unreadable. Is there a way to improve the image so it is readable?
Answer: I was able to improve the image by using PowerPoint’s transparency tool. I first tried PowerPoint 2010′s “remove background,” but that didn’t work for this image, although I have had much success with this tool for other images. If using PowerPoint 2010, select the image and click on Color > Set Transparent Color and click on the black background. If any of the text is black, that may become transparent too, so you may want to use the color tools before (or after) to “recolor” the text so that it is all one color. The image turned out to be a noticeable improvement. Try some of the other color or correction tools to possibly enhance the image even more.
Question: Can you tell me how to upload a PowerPoint handout, 2 slides per page, onto Blackboard.
Answer: In order to save a PowerPoint handout with two or more slides per page you must save it to a file as a handout. If you have Adobe Acrobat Pro (or a Mac)
- From File > Print, select Settings and change the slide options to handouts and select the number desired.
- Change the printer to Adobe PDF. This will create a file you can upload to Blackboard.
If you don’t have Adobe PDF or a Mac, you can create handouts in Word, Go to File > Save and Send > Create Handouts (File > Export in PowerPoint 2013), and select a style and click OK. Word will open in a table format with your slides and any other formatting you selected. You now have a Word document which you can upload to Blackboard.
I would highly recommend creating handouts in Word, especially if you have used the Notes feature, as you can include those with your slides. From Word you can convert documents to PDF format from File > Save and Send > Create PDF or XPS file. Converting to PDF will reduce the file size considerably.
Before uploading to Blackboard, you should “zip” your file. From Windows Explorer, right click on the file you wish to zip and select Send To > Compressed Zip Folder.
To upload in Blackboard, follow the instructions described here or create content in a course including zipped files. For other Blackboard help resources, click here.
Question: I am working on an organizational (hierarchy) chart from SmartArt in Word. I would like to merge two of the boxes into one but keep the two lines above it. However, I am not able to do that in the SmartArt features. Any ideas?
Answer: If you copy and paste the org chart into PowerPoint, you’ll have a few more features in SmartArt. One of those is the ability to convert the SmartArt into shapes. Once you do that, however, you will not be able to add more levels to your org chart through the SmartArt features. So before doing this, I would make a duplicate of that slide in case you need to refer back to the SmartArt and add more levels (or at least finalize the remainder of the org chart first).
On the duplicated slide click on the SmartArt and from the Design tab on the ribbon click to the far right Convert > Convert to Shapes. After converting to shapes you can delete one of the shapes that you wanted to merge and just stretch out the other one and add any additional text you need. Converting to shapes will allow you a little more flexibility in dealing with the individual elements of the chart.
Question: I am desperate to keep my students from falling asleep watching my PowerPoint slides. I’m not a creative person and I find our templates are boring. What can I do to make them more interesting?
Answer: There are three basics ideas I suggest to improve your PowerPoint presentations.
- Brainstorm – First of all, make sure it flows well with good organization. I suggest brainstorming and identify the who, what, why, when, where and how of your presentation. Knowing what you want to convey and who needs the information and why and how they are going to understand it best, when and where you will be giving the session should be taken into consideration. Brainstorm what the audience needs to know and using “mind mapping” techniques to identify a few major topics and then list subtopics below those.Get ideas from others and see sample presentations available from Microsoft online. They have some creative slide ideas which you can copy into your presentation.Think of ways to add humor (self-deprecating stories), funny images, etc.
- Use less text – Think of images you want to convey and start finding photos, charts, illustrations, etc.Instead of using bullet slides, try converting those bullets to SmartArt. Try developing a presentation with pictures only. If you need to provide text, place it in the Notes section which can be used for printing handouts in Word. Using less text on slides will require that you know your material really well and more rehearsal time may be required.
- Take advantage of new PowerPoint features – PowerPoint 2010 has more SmartArt, transitions, animations, and more video tools. One feature that is very helpful when organizing your presentation is using Sections. Just be care not to overdo it when using animation. It is easy to want to animate every page or element, which can distract from your presenting the content. You can also embed videos and do some simple editing in 2010, which results in few problems with videos not playing when presenting at another computer.
Learn more about these tips and PowerPoint features in ITS’ session ”PowerPoint Makeover Tips” on August 7, 2013 in Wittson Hall Auditorium rm 3034 from 9-10 a.m. This session will be recorded and available here.