Question: Is there a way to send a poll to attendees of a meeting (similar to Doodle) asking them for their preference in meeting date?
Answer: Even though Doodle may be a useful tool, the better way to determine the best date for a meeting among several people is to use the meeting scheduler in Lotus Notes. This requires individuals keep their calendars up-to-date using Lotus Notes, and not changing their calendar preferences to restrict their schedule. This does not mean that others will see your entries, but rather will be able to see your availability. The person scheduling the meeting needs only to enter the participants name and click on Scheduler. You can view details of what times are available or who has blocked time. By clicking on Summary, you can see a list of times available for a day and by clicking on “Selected times for selected day” you can change the list to the next 7 days, 30 days, selected week or month).
Using the scheduler requires participants keep their schedules up-to-date, but it will be more accurate and reduce work in the long run.
NOTE Secret feature: Sometimes I get requests on my availability from others who do not use the scheduler. Rather than replying in a message and having to retype my schedule for them, I simply use a neat print feature within the Notes calendar to send them a copy of my calendar in an email message. In your calendar view, click the Print icon and instead of printing with the default option, select “Print Calendar to a Document.” Select week, month or list view and click Preview. From this view you can forward your calendar in an email message. You can also delete or add text to the calendar view within this email without it actually affecting your Notes calendar.