Question: I there a way to have a header appear on each worksheet of a multi worksheet workbook, so that I don’t have to create headers for each worksheet?
Answer: Yes. You can select all worksheets by clicking on the worksheet tab and then hold either the shift key to select a contiguous number of worksheets or ctrl key for noncontiguous worksheets and click those worksheet tabs. While those sheets are selected, use the Insert > Header option (or you can go to the Page Layout tab and click the diagonal arrow in the Page setup grouping and create your header/footer there). Having worksheets selected will place the same header on all sheets. Just remember to click on the active sheet tab before entering data intended for just one sheet. Doing that will “unselect” the other worksheets.
If you’ve ever attended my Excel mini-sessions, you’ll learn how obsessed I am with Excel Tables feature. This article from Tech Republic is a great summary of the many reasons why I love Excel Tables.
I came across this article recently from Tech Republic. It shows how using SumIf(), helper columns, Countifs() Excel functions may be simpler than using complex formulas. Click this link for some useful Excel tips.
Question: I have a pie chart that is plotting correctly, but the labels of the legends are incorrect. My chart data is not in simple columns and rows, but rather selected cells within the data. I have tried changing many options but can’t seem to get the labels to display correctly. I would like to create the chart from this spreadsheet so I don’t have to re-enter my data in contiguous columns and rows.
Answer: In looking at the spreadsheet, I first looked at the chart data (Chart Design tab and Select Data) and tried changing the Legend Entries (series), by clicking on the cells in the data. When I changed it, the chart label changed on just one label. I tried switching Row/Column, which did not work either. So I created another table referencing the cells used in the chart so that it was in contiguous rows and columns. I added data labels (from the Layout tab) selecting best fit. Doing this, the chart labels were correct and the legend was correct. Even though this solved the problem, we were still puzzled how to do this with non-contiguous data. So in looking at the contiguous chart data that was plotted correctly, we discovered that we needed to delete the series 2, 3 and 4 from the Legend Entries, leaving only series 1, and edit the” horizontal category axis labels” section from the Select Data options for that remaining series, by selecting the non-contiguous cells (holding down the Ctrl key).
So many times we spend a lot of time struggling with a problem but could be more productive by taking a break from the problem by taking a short walk, or trying an easier (workaround), or getting another point of view. I often find solutions or clues by “googling” my questions.
Question: We have a spreadsheet that is a several thousand lines made up of three types of rows: User:, Patient:, and those that start with a plus sign. Do you know a way to remove (delete) all of the rows that start with a plus sign without changing the order of the rows?
Answer: You may select the sort/filter icon from the Home tab in the ribbon (or from Data tab). Then click the filter down arrow on the heading of that column and unselect the plus sign on the + entries and keep checks in the User and Patient fields. This filters out the plus signs and only the User and Patient rows will display. You can then copy and paste those records to a new file, just in case you need to refer back to the original data.