Question: I have a PDF file that was sent to meet and needs a change. Can I change text on a PDF file? I can’t seem to find a way to do that. All I need is one letter added to a name.
Answer: This is a very common question with Adobe PDF files and I can’t find that I have ever posted it on my blog. So here it is. Most of the time you don’t do major edits within Adobe PDF files. You normally edit in the source file and then save it as PDF. However, you can do very simple edits within PDF documents. First of all, you need to have Adobe Acrobat installed. Then you need to use the Text Touchup tool. This is normally found on the Advanced Editing toolbar, which you can find in the menu clicking on Tools > Advanced Editing and select the Touchup Tool. If you are using Adobe Acrobat 9, you can also use the Select tool (looks like an I with an arrow located next to the hand tool on the “select and zoom” toolbar). Just be forewarned, Acrobat is not considered an editing program and you may not be able to insert or delete a large amount of text, but a few characters should work fine.
If you need to learn more about Adobe Acrobat 9, we are offering a Tuesday Tutorial session on 11/30 from noon-1 p.m. showing some of Adobe Acrobat 9 features. Click here to register.
Question: How can I create a submit button on an Adobe PDF Live Cycle Designer form that will send the entire form back me, rather than just the data?
Answer: Adobe does not make it very easy to find these features. It is much easier craeting these with the old form tools in Adobe Acrobat rather than the Live Cycle Designer tools. I went for quite a long time thinking it was not possible, until I finally stumbled on how to do this.
- When you’re in the Live Cycle Designer, you have to click Window > Object Library and you can select the Email Submit Button and click and drag to create that button.
- If the Object panel is not displaying on the right side, add it (Window > Object or shift F7)
- Selecting the email submit button, and from the Object pane, change the type to Button
- Under “control type” select the radio button “Submit.”
- From the Submit tab of the Object pane, add the email address next to Mailto: (i.e. mailto:email@example.com)
- Change “submit as” from XML to PDF from the dropdown list.
Button field, change the control type to submit, and then from the submit tab add the email address and change submit as from XML to PDF. Wow, it was hard to find!!
Question: I am trying to convert a PDF document to Word but am not sure how to do it?
Answer: It is not always possible to convert a PDF to Word and have it look exactly like the PDF document. It is recommended, however, you find the original file before it was converted to PDF and update that file. But it is worth a try if you have no other option.
To do this, in Adobe Acrobat 9, select File > Export and select Word. In earlier versions you may have to select Rich Text Format (RTF) which will not export graphics. In addition, some PDF files may be protected so that conversions are not possible.
In addition, our Helpdesk staff also have a program – PDF Converter Pro from www.nuance.com that may work better to convert PDF file. You can email our firstname.lastname@example.org for assistance.
Question: I finally figured out how to create forms in PDF documents and add a submit button which will allow others to submit the completed form back to me via email. But for some reason, those with Adobe Reader get an error when they click on the submit button. What do I need to do to allow this to work in Reader.
Answer: After much searching, I discovered this is a hidden little option found on the Advanced menu – In Adobe Acrobat 9, it is called “Extend Features in Adobe Reader.” In Adobe 8 it is “Enable Usage rights in Adobe Reader.” Once you select that option, those with Adobe Reader should be able to complete the form and the submit button should work.
Question: I would like to create a PDF form that can be filled in by those who have Adobe Reader but would also like them to be able to save the completed form. I don’t see that I can do that using Adobe Acrobat Pro to create the form.
Answer: You’re correct. From everything that I’ve been able to find, the only way you can can create a PDF form that Adobe Reader can save is using a third party program or Adobe Acrobat Pro Live Cycle Extender. You can, however, create PDF forms that Adobe Reader users can print or submit to an email address, however. Here is a link at the Adobe website for a webinar on creating PDF forms with Acrobat Pro 9.
Another option would be to create the form using Word form tools. That way if the user has Word, they can save it in Word. It is a bit tricky to find the form tools in Word 2007, however.
- First, you need to show the developer tab on the ribbon by clicking on the Office button, select Word Options. On the popular options, you’ll see it toward the top.
- The Forms tools are located on the developer tab inside of the Controls tools.
- Click on the legacy tools icon which looks like a hammer and wrench on a file folder.
- Unless you are familiar with visual basic and activeX controls, I would recommend sticking with the legacy forms tools to create your form fields.
Check next week’s blog for tips on creating Word 2007 forms.
Question: I am completing a PDF form and for some strange reason when I fill in information on one page, it duplicates on another page? When I delete the information on the second page, it deletes from the first page. I need to enter different information on each page. What is going on?
Answer: The problem is the way the form was created. In PDF documents, each form field must have a unique name, otherwise it will cause duplication from one field to the next. Rather than creating a new field, the owner of the document often copies and pastes the field format to make the work go a little faster. You can certainly do that, but you must be sure to go into the form field properties and rename the new field. This requires using the Form tools, found on the Forms toolbar.
Question: How do I save my Word 2007 documents in PDF format if I don’t have Adobe Acrobat installed?
Answer: You can now save any Office 2007 document in PDF format. It requires that you download the “Save As PDF or XPS” file from Microsoft at http://office.microsoft.com/downloads and scroll down to the Popular Downloads and select Save as PDF or XPS. It takes just a couple of minutes to download (just follow the screens). You can verify immediately after downloading, by selecting the Office button in the open application and selecting Save As. ”PDF or XPS” should now be an option. This Save as PDF option should be used even if you have Adobe Acrobat installed, as some people have encountered problems with the old PDF Maker.
For more resources and handouts on Office 2007, click here