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Question of the week of 10/10/11 – How can I get better organized?

Question: I need help getting organized. I am working on a team project and we would like to brainstorm, share websites, files, take notes and get better organized. Can you recommend a program that can help?

Answer: There are several tools that can help get you organized. You must keep in mind, however, that you will need to invest a little time to think and plan how you will want to find information later. That will help you determine how best to use these tools.

Office 2010 has some features where you can go to File > Info and change or add properties for your files such as tags, categories, subjects, authors, etc. If you search for files it will search those properties to more quickly find your files. Older versions of Office allow you to share files via a network, but with 2010, you can share files via the web using a Skydrive folder which you can allow specific people to share. They can edit within the browser or download to their PC. All that is required is a skydrive “live” account.

Another application which can help teams keep information organized is OneNote. This is a digital notebook which allows team members to organize and share information. You can copy and paste information, pictures, web pages, files, take digital or handwritten notes (if you have a tablet), and more! Check out Microsoft’s web page at

  • Overview of OneNote with several links – http://office.microsoft.com/en-us/onenote/
  • Getting started with OneNote – http://office.microsoft.com/en-us/onenote-help/getting-started-with-onenote-2010-HA010370233.aspx

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